Preparing for an IETF Meeting

It is strongly recommended to review this information even if you have participated in a past IETF meeting using Meetecho as details may have changed.

General notes

For IETF meetings, all onsite and remote session chairs and participants will need to sign into each session in which they participate using a Web browser.

For IETF meetings an IETF Datatracker login and Meetecho will be used (by chairs and participants) to generate session blue sheets (attendance lists) and to manage a unified queue for all participants, both remote and in-person. A special version of Meetecho designed to work on mobile devices will be available for in-person participants.

For a more comprehensive overview of IETF meetings and how to get the most from them, read this Introduction to IETF meetings.

Information for participants

Online participants will use the full Web-based Meetecho client. In-person participants are able to use a streamlined mobile-friendly version of Meetecho during sessions. A Meetecho guide for meeting participants is available and will be updated several weeks before each meeting.

Onsite participants Be sure to use Meetecho to sign in to every session you attend in-person when you are onsite. You can do this by using the QR codes available in the meeting room to quickly access the Meetecho for the session currently underway.

IETF meeting apps

Several apps for IETF meetings have been developed by, and are maintained by, IETF participants. You may wish to download them before the IETF meeting begins.

• Android IETF meeting app
• iOS, iPadOS and macOS IETF meeting app

Information for session chairs

All session chairs whether onsite or remote will use the full version of Meetecho.

A Meetecho guide for session chairs is available and will be updated several weeks before each IETF meeting.

• Session chair checklist
• Session starter slides
• 1-minute video for onsite chairs
• 3-minute video on how to manage session materials in Meetecho

Additional information and resources related to organizing and managing meetings are available on the IETF Chairs wiki.

Self-schedule test sessions for chairs

As with past meetings, session chairs can schedule sessions on-demand to test set ups and arrange run throughs with presenters. This feature is available for working group and research group chairs. These test sessions do not create interim meetings.

IETF 119 testing sessions for chairs

In addition to self-scheduled test session chairs can arrange at anytime, there will be two guided Meetecho test and demonstration sessions in advance of IETF 119:

• 2200 UTC on 6 March and
• 1300 UTC on 7 March

(Please note that the links will not be available until the testing sessions.)

More information and questions

Questions should be sent to support@ietf.org.