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Request Form for IEEE Mailing-List

 

IEEE electronic mailing lists are used solely for the purpose of conducting IEEE business. This includes, but is not limited to, the following:

  • Communication among active Volunteers and/or staff

  • Limited and judicious communications to IEEE members and customers about IEEE products, programs, and services.

Before proceeding with the list request, be sure that you know the IEEE Policy for IEEE mailing lists. The Policy can be found at IEEE Email Policy Section 3.4 .

If you encounter any problems or have questions about IEEE Listserv Lists, please contact listserv-owner@ieee.org .

 

Requester's Info

LIST OWNER INFORMATION

The list owner must be an IEEE staff or volunteer member. The list owner is responsible for routine list management, which includes such tasks as adding/removing subscribers, making changes to the list header, and dealing with undeliverable list mail. After the list is set up, the owner may add co-owners by modifying the list header.
Name:
Phone Number:
E-mail Address:
Member Number:
Volunteer Position:
IEEE Staff Contact:


The e-mail address entered above must match EXACTLY the "Return Address" setting in your e-mail program. If it does not match, LISTSERV will not recognize you as the list owner and will not allow you to make any changes to your list. Please check your e-mail program's "Return Address" setting and make sure you enter exactly the same thing above for the list owner's address.

LIST NAME

The name you provide will be part of the e-mail address list members will use to interact with the list. It should be long enough to be meaningful but short enough to be easy to remember and type. A good rule-of-thumb is 5 to 15 characters. List names may only consist of alphanumeric characters (A-Z, 0-9) and the special characters dash (-) and underscore ( _ ). List names also must be unique on the LISTSERV.IEEE.ORG server. The IEEE LISTSERV Administrator reserves the right to change names that do not conform to these requirements.

@listserv.ieee.org

Enter 5 to 25 characters only

LIST TITLE

Please provide a title up to 30 characters in length. The title will be used in the mail header to identify e-mail as coming from the list.

 

LIST PURPOSE

This field is limited to not more than 35 character and it's Required. State the Purpose of this mailing-list. The information provided will be used to approve or reject your request. As stated on the IEEE Policy, all IEEE mailing list are required to have list info files. Your request will be rejected If the purpose is not aligned with the list Posting needs.

Please provide a valid purpose for the list. Will it be a distribution list for anyone to send just to the members of the list? Will it be a team list where only members can send to it for distribution to other team members? Will it be an announcement list where only authorized people can send informational emails to members of this list?

 

RESPONSIBLE ENTITY

Select the Entity that this list is accociated with.

LIST KEYWORD SETTINGS

The list keywords control how your list operates. The information below is enough to create a basic list, but there are many more keywords available. Once the list has been created you can change or add keyword settings at any time to customize the list to your specific needs. For complete details of all the keywords and examples of their use, please see the List Keyword Reference for LISTSERV.

 

*SUBSCRIPTION

The Subscription keyword controls how new subscriptions are handled.

OPEN - anyone may subscribe to the list
BY OWNER - subscription requests are forwarded to the list owner for approval
CLOSED - subscription requests are ignored by LISTSERV; only the list owner may add subscribers

 

*SEND

The Send keyword controls who may post messages to the list.

PUBLIC - anyone may post to the list
PRIVATE only list members may post to the list
OWNER - only the list owner may post to the list
EDITOR - anyone may post but all messages first go the editor to decide if the mail will be forwarded on to the entire list (Moderated List). Please enter the editor's e-mail address (required):

 

*NOTIFY

The Notify keyword defines if new subscriptions or unsubscribe notifications should be sent to the list owner.

No - list owner is not to be notified.
Yes - list owner is notified

 

*ACK

The Ack stands for "acknowledgement." If Ack=Yes, then every time someone posts to the list, a short message to the poster indicating that the message was successfully distributed is sent. If Ack=No, then the sender will only be notified if the posting fails.

No - distribution confirmation will not be sent.
Yes - sends a distribution notification to senders

 

*SERVICE

The Service keyword defines the area from which subscription requests are accepted.

PUBLIC - users anywhere can subscribe to the list
IEEE Staff - for internal use; only users with "ieee.org" addresses can subscribe

 

*REPLY-TO

The Reply-To keyword defines where replies to a posted message will be sent back to.

LIST - replies are sent back to everybody on the list
SENDER - replies are sent back to the sender only

 

*REVIEW

The Review keyword controls who is allowed to retrieve the e-mail addresses and names of the persons subscribed to the list by sending a REVIEW command to LISTSERV.

PUBLIC - anyone may retrieve the subscriber information (not recommended)
PRIVATE - only list members may retrieve the subscriber information
OWNER - only the owner may retrieve subscriber information

 

*CONFIDENTIAL

The Confidential keyword determines whether or not an entry for your list will appear in CataList, a directory of all public LISTSERV lists. In addition, if postings to your list are archived in a public notebook (see the Notebook keyword below) the Confidential keyword controls whether or not your list appears on the IEEE archive index web page (lists with Private notebooks never appear on the IEEE archive index web page, regardless of the Confidential keyword setting).

NO - the list WILL appear in CataList and on the IEEE archive index web page if you choose a "Public" notebook below
YES - the list will NOT appear in CataList or on the IEEE archive index web page

 

*NOTEBOOK

The Notebook keyword determines whether or not a permanent archive of every message sent to the list is kept, and who is allowed to retrieve the archive by sending a GET command to LISTSERV. A link to the list's archive will appear on the IEEE archive index web page if the Notebook keyword is set to "Public" and the Confidential keyword is set to "No."

PUBLIC - create an archive that anyone may retrieve
PRIVATE - create an archive that only list members may retrieve
NO - do not create an archive

CREATE DATE: Please ENTER today's date in the box.

EXPIRE DATE

Please provide a date the list should be REMOVED from ACTIVE list.

Please review the form to make sure everything is correct, then click the "Submit Request" button below.

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Copyright 2006, The Institute of Electrical and Electronics Engineers, Inc.