Sub-group Members: Avri Doria, Cheryl Langdon-Orr, Jordan Carter, Klaus Stoll, Pam Little
Observers/Guests:
Staff: Karen Mulberry, Leana Rahim, Nathalie Vergnolle, Yvette Guigneaux
Apologies: Seun Ojedeji, Julf Helsingius
** If your name is missing from attendance or apology, please send note to acct-staff@icann.org **
Transcript
Recording
Agenda
* Meeting start items
* Discussion of CCWG Staff Accountability working draft draft 1.2 – Jordon is lead rapporteur on this doc.
* Schedule check
* AOB
Notes
1. Meeting start items - review of agenda and other administrative items
2. Review and discussion of responses to Questions from ICANN
- noted that some of the responses to the questions may lead to recommendations for the group to consider.
- need to provide some responses to the quetions posed in the response
- noted documents available to the staff to describe codes and they are posted on ICANN.org web site, wondered if those documents are available for the community to review/read, assumption that they are not currently available for the community - are they private to the
employess and not visible to the community? - noted the need for further review of the response
- concerns raised that ICANN has a lot of process and documents in place, but who is looking into the practice of the process and what
are the consequences of not following the process in place, example what happens when CEO exceeds power delegated to him, noted
are things as good as ICANN would like us to believe
- concerns on the devils in the details
Action (Karen): see if it would be possible to have a follow-up discussion with HR
- concerns expressed on the Compliance Officer being under the General Counsel's office.
Action (Pam Little): send email to the list with suggestions on the Compliance Officer
Questions for follow-up:
- Are the staff documents/codes noted in the response privet to staff only or are they public for community review?
3. Discussion of CCWG Staff Accountability working draft draft 1.2 (Document A)
- document seems to be longer than expected.
- document is meant to look at the relationship between the Board, the community and the staff.
- there might be perceived conflicts of interest.
- there appears to be different expectations from the community of the roles of staff, board and community.
- there is a basic gap between what is said and what happens in reality.
- not sure what was descriptive and what was normative in this document.
- concern over the isolation of the board, and isolation of the 3 groups from each other.
- document is a first draft, and needs more work from the group.
- competing interests within the ICANN community makes it challenging for staff to be held accountable
Action (subgroup): review and edit the document by the middle of next week (Wednesday, Jan 11), add comments but also add drafting changes in suggestion mode.
Jordan and Klaus will then edit the document before the next call.
For document B:
- hiring process should be more open
4. Schedule check
- Goal is to try and close document A by the next meeting
- Avri will be working on document B next week, and will send the URL to the group
- sticking to the schedule discussed in the last call:
- Call 19 January (19h UTC): Test agreed changes to draft Document A. Work through draft Document B
- Call 2 February (13h UTC): Test agreed changes to draft Document B. Finalise Document A for CCWG Plenary. Can send A to CCWG Plenary.
- Call 16 February (05h UTC): Finalise Document B for CCWG Plenary. Both Documents to CCWG Plenary
- Call 2 March (19h UTC): (if necessary - incorporate feedback from Plenary?)
- Face to Face Plenary - 10 March
5. AOB
- - Concerns raised over the fact that very limited group of people are participating. We can try to get more people involved through the
plenary. - -Suggestion to get emails of participants and send the URL link to participants.
Documents Presented
Staff accountablity - responses - December 2016.pdf
StaffAcct-DocA-workingdraft_nc.pdf
Chat Transcript
Yvette Guigneaux: (1/4/2017 20:40) Welcome all to the Staff Accountability Subgroup Meeting #7 - Thursday, 5 January @ 05:00 UTC!
Yvette Guigneaux: (20:41) Please kindly mute your phone if you are not speaking - use *6 (star 6) to unmute
avri doria: (20:56) btw i sent out an updated version of the agenda just recently. https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_17A-2DKd4Xqfz0Dx0bVa42qmqBm-5FBhH3cS5JV-5F6ixdTsug_edit-3Fusp-3Dsharing&d=DgICaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=xjNMRR-fjlgBx7tqUEv8lZv2O9RJyMyqWkymcecegCUuwDxFVsW6VBuvkqKnS_lk&m=6GlqdOxQMOw7oFMloRRs1NqGHFnl2zozQLQpijuYrFg&s=DtusvbZvlcGdyUkzrVpi77HDkew1QCGSmgpaBpxqVNw&e=
Jordan Carter 2: (20:59) hi all, made it on adobe tooo
Yvette Guigneaux: (21:04) scrolling available if needed
Karen Mulberry: (21:11) Sorry just in listen mode
Karen Mulberry: (21:11) I can note the question and check as I do not know if they are private or public
Pam Little: (21:11) looks like you can't hear me.
Pam Little: (21:11) I will try to dial in by phone
Karen Mulberry: (21:12) We appear to be having some audio issues
Pam Little: (21:12) sorry, please go ahead with others while I dial in.
Yvette Guigneaux: (21:12) Pam - do you want me to dial you in?
Yvette Guigneaux: (21:12) if so, phone number?
Yvette Guigneaux: (21:14) Pam - you back on?
Jordan Carter 2: (21:18) sorry, now I have lost audio
Jordan Carter 2: (21:18) avri if you could take over chair
Yvette Guigneaux: (21:26) scrolling available if needed
Cheryl Langdon-Orr (CLO): (21:30) the blog indicated Jamie to report to CEO yes Pam
Jordan Carter 2: (21:33) what blog are you speaking of?
Cheryl Langdon-Orr (CLO): (21:33) the announcement of Jamie Headlands appointment for Compliance Head
Klaus Stoll: (21:38) It's a draft of a draft of a draft.....
Cheryl Langdon-Orr (CLO): (21:39) I am comfortable with a 'Governance Board' with an Empowered Community focused on Policy
Klaus Stoll: (21:39) Just something to start us
Cheryl Langdon-Orr (CLO): (21:39) understood Klaus
Cheryl Langdon-Orr (CLO): (21:39) so true Pam
Cheryl Langdon-Orr (CLO): (21:41) that would be the Jr doc N
Cheryl Langdon-Orr (CLO): (21:41) HR. bloody auto correct :-)
Klaus Stoll: (21:42) We should agree how we proceed with the doc
Cheryl Langdon-Orr (CLO): (21:44) still in the AC while on my other call
Jordan Carter 2: (21:45) so the actions are
Jordan Carter 2: (21:45) add comments
Jordan Carter 2: (21:45) add drafting changes in suggestion mode
avri doria: (21:53) Call 19 January (19h UTC)Test agreed changes to draft Document AWork through draft Document BCall 2 February (13h UTC)Test agreed changes to draft Document BFinalise Document A for CCWG Plenary Can send A to CCWG PlenaryCall 16 February (05h UTC)Finalise Document B for CCWG PlenaryBoth Documents to CCWG PlenaryCall 2 March (19h UTC)(if necessary - incorporate feedback from Plenary?)Face to Face Plenary - 10 March
Klaus Stoll: (21:56) OK, fine! Thanks!
Jordan Carter 2: (21:58) I can't hear Cheryl - can anyone else?
Klaus Stoll: (21:58) no
Pam Little: (22:00) I heard Cheryl well.
Jordan Carter 2: (22:01) I see what you mean Cheryl - a direct invite from the Google Doc app to people's indiv emails
Jordan Carter 2: (22:01) not thru the ICANN email list for this WG
Jordan Carter 2: (22:01) but we could try that
Cheryl Langdon-Orr (CLO): (22:02) thanks everyone, bye for now then. thanks for all the great Drafting work...
Karen Mulberry: (22:02) Thank you everyone!
