Sub-group Members: Alan Greenberg, Avri Doria, Carlos Raúl Gutiérrez, Cheryl Langdon-Orr, George Sadowsky, Herb Waye, Jeff Neuman, Jordan Carter, Julf Helsinguis, Klaus Stoll, Pam Little, Philip Corwin, Samantha Eisner, Sonigitu Ekpe
Staff: Berry Cobb, Brenda Brewer, Charla Chambley, Karen Mulberry, Yvette Guigneaux
Apologies: \
**Please let Brenda know if your name has been left off the list (attendees or apologies).**
Transcript
Recording
Agenda
Agenda Review - JTC
SOI - JTC
Action Items from previous meeting - JTC
Chair’s letter to ICANN CEO
Staff paper on staff accountability (20 Min) - JTC
Walk through of paper - Karen
Actions arising from the paper
Request a staff / HR presentation?
Open Questions?
dot registry staff accountability issues (20 Min) - AD
Next steps - work plan - AD
Timeline
Hyderabad or Copenhagen draft timeframe
Action items for next week
AOB - AD
- Open & Safe staff participation in the group
Notes
1. Review Action Items from previous meeting
o Chair’s letter to ICANN CEO
Reviewed reply from Goran to the request to have staff participant. Request to meet with Co-Chairs in Hyderabad and to possibility invite Goran to attend a subgroup meeting before Hyderabad. However the Co-Chair's may not be able to arrange such a call and will meet with Goran and provide an update to the group and then schedule a call with
him and the group after Hyderabad
2. Staff paper on staff accountability
Overview of the staff paper and review of what materials might be needed for follow up to address the two WS1 items noted in the scope section. Group to
develop further questions for ICANN to address and respond
3. dot registry staff accountability issues
Used the case as an example - Reviewed the dot registry paper and discussed the issues as it relates to staff accountability.
Noted: Obligations to the bylaws, accountability, non discrimination, transparency. What are the expectations the panel held for staff accountability and transparency.
Noted that the Board may have discussed the issue at its recent Board retreat as there were issue raised on transparency and staff accountability.
4. Next steps - work plan
o Timeline
Discussion - formulate questions to staff of existence and content of various policies, other questions that come from staff paper, third set of questions from the dot registry example.
Jordan to provide first draft of questions.
o Hyderabad or Copenhagen draft timeframe
Discussion - timing of work, more on the longer timeframe and anticipate having draft report for Copenhagen . Will use this to schedule meetings going back to manage the work
5. AOB
o Open & Safe staff participation in the group
Letter to Goran included the ask to have staff participate openly in the group discussion.
Raised question - aren't staff stakeholders too? Can staff speak freely or are there constraints
Next meeting 13 October
Documents Presented
- Staff Accountability_Göran letter.pdf
- CopyofStaffAccountabilityWS2DraftStaffPaper.pdf
- redotregistrynotes.pdf
Chat Transcript
Brenda Brewer:Good day all and welcome to WS2 Staff Accountability Subgroup Meeting #2 on 29 September 2016 @ 19:00 UTC!
Sonigitu:Good evening from Calabar, Nigeria.
Julf Helsingius (GNSO NCPH NCA):Good evening
Herb Waye Ombuds:Hello everyone
Herb Waye Ombuds:Cheryl we have to stop meeting like this :-)
Sonigitu:@Herb, why do we need to stop meeting like this:-)
Herb Waye Ombuds:Looking forward to Hyderabad to see everyone f2f
Sonigitu:But not all can make it at this time.
Julf Helsingius (GNSO NCPH NCA):Unfortunately I won't be there
Sonigitu:Still searching for travel support.
Carlos:hello
Carlos:do we have audio?
Sonigitu:audio is poor
Philip Corwin:What is the participant passcode for this meeting?? Operator won't connect me without it
Carlos:nay I ask for a phone bridge? i have no audio
Julf Helsingius (GNSO NCPH NCA):we can hear you OK
Pam Little:I can hear.
Karen Mulberry:I can hear her
Julf Helsingius (GNSO NCPH NCA):Works fine to here (Europe)
Philip Corwin:can staff please answer my question on the passcode. it was not in the calendar invite
Jordan Carter (.nz):https://urldefense.proofpoint.com/v2/url?u=https-3A__icann.adobeconnect.com_mssi-2Dprojects&d=DQIFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=kbiQDH54980u4nTPfwdloDLY6-6F24x0ArAvhdeDvvc&m=sGM4xHsnyldafSoI5xVjI9-p8NzKIwugBK1gVpW1ABA&s=xSrHR1o47bt6g6Q_oLnvWb37gbG-jd-rmMrFIUegIbU&e= ; tel://1-719-867-0497,*,,5263384535#
Avri Doria:what i said:
Philip Corwin:thanks Jordan
George Sadowsky:silence, cannot hera
George Sadowsky:hear
Jordan Carter (.nz):i thinkthat last string of numbers is hte pass code, Phi
Cheryl Langdon-Orr (CLO):Now tere is silence
Julf Helsingius (GNSO NCPH NCA):now I only hear sighs
Cheryl Langdon-Orr (CLO): Jordan???
Avri Doria:that while we wnted to speak befoe hyderabad in an audio conference
Carlos:i can hear Jordan
George Sadowsky:I can hear you Jordan
Cheryl Langdon-Orr (CLO):we can now
Carlos:but no avri
Cheryl Langdon-Orr (CLO):YES
Julf Helsingius (GNSO NCPH NCA):yes
Carlos:hear Jordan
Herb Waye Ombuds:i can hear everyone
Avri Doria:now it seems like a good idea for Jordan and me to meet with him in Hyderabad and then after schedule a teleconference.
Jordan Carter (.nz):i'm speaking now and then but can't be heard
Avri Doria:i can hear you jordan
Jordan Carter (.nz):let me get a dial out
Karen Mulberry:I can hear Jordan
Carlos:Jordan is ok
Carlos:no avri though
Avri Doria:i think most people heard me.
Julf Helsingius (GNSO NCPH NCA):Jordan: we can hear both you and Avri
Julf Helsingius (GNSO NCPH NCA):yes
Yvette Guigneaux:We can hear you Jordan
Carlos:Avri ok now
Yvette Guigneaux:We hear you as well Avri
Herb Waye Ombuds:I hear both of you
Yvette Guigneaux:Yes I hear both of you
Avri Doria:anyone that doesn't hear me please chaeck red
Brenda Brewer:I am calling out to Jordan
Cheryl Langdon-Orr (CLO):there may be a delay for Jordan if he is just on AC it is not always in perfect synch
Yvette Guigneaux:We hear you loud and clear Avri
Carlos:good letter, dont expect much from him though
Cheryl Langdon-Orr (CLO):fine
Philip Corwin:Optimism is the triumph of hope over experience ;-)
Jordan Carter (.nz):my adobe crashed, my connectivity is dodgy, but I am now listening
Jordan Carter (.nz):I think I should just listen, so sorry Avri and all
Julf Helsingius (GNSO NCPH NCA):The paper seems to emphasize ICANN's accountability towards staff, rather than staff accountability towards the community
Avri Doria:it would be good to include all possible likns on the wiki, so please send them.
Jordan Carter (.nz):I think the info here will be helpful, just getting head around the parameters
Jordan Carter (.nz):Karen: can a supplementary research task be commissioned that's a bit specific - i.e. if we develop a list of specific questions or asks, would that be OK?
Jordan Carter (.nz):+1 Avri
Jordan Carter (.nz):in many cases, staff somewhere in ICANN will know the answers easily, so thanks for that Karen
Alan Greenberg:Sorry to be late.
Jordan Carter (.nz):(they'll know where stuff is, or that it doesn't exist :-) )
Jordan Carter (.nz):to my mind, and without necessarily agreeing or not agreeing with the ruling, what does the community and the company expect re staff acct and transparency and following the bylaws
Jordan Carter (.nz):i basically took the same lesson as Avri just described
Jeff Neuman 2:I do
Jordan Carter (.nz):it's working!
Jeff Neuman 2:agreed
Jordan Carter (.nz):+100 with Cheryl - this is not a forum to make decisions or try and hold people to account for things in the past. We have zero mandate for that and mixing that with how to design what comes next would render both useless
Cheryl Langdon-Orr (CLO):I may have gone for metaphore record there
Cheryl Langdon-Orr (CLO):SOOO True Jeff
Cheryl Langdon-Orr (CLO):and sadly Some Boards can get lazy...
Jordan Carter (.nz):the Board's job is not to review decisions of the staff team. It's got a real job in requiring the right policy framework so the organisation behaves in the way it expects
Cheryl Langdon-Orr (CLO):if they do of course welll the EC can come into play from now on
Jordan Carter (.nz):my biggest concern with the Board is that it *does* get involved in too much detail.
Cheryl Langdon-Orr (CLO):and there is the difference between a Gvernance Board and an Operational one
Cheryl Langdon-Orr (CLO):Great Thanks George
Jeff Neuman 2:Thanks George
Jordan Carter (.nz):thanks George
Jordan Carter (.nz):I really think we can do some good work here
Jordan Carter (.nz):i have to apologise now
Jordan Carter (.nz):and go to my meeting
Cheryl Langdon-Orr (CLO):Bye Jordan
George Sadowsky:It would be very useful to get any questions or issues for discussion at leat a week prior to Hyderabad so that they can be pput on the agenda there.
Jordan Carter (.nz):[i am happy to spend an hour later today teasing out some questions, and putting them in a google doc, and sharing with the list to start a dialogue]
Carlos:is the google docs already out? please send the link
Carlos:@AVri: thanks for your answer and expect a google doc with a clear indication that this is the one
Carlos:txs Karen
Cheryl Langdon-Orr (CLO):AGree Avri staff needs to be *able* to be involved at all levels formal and informal with us IMO
Carlos:I think STaff whould be present at least by AREAS/responsibilites. For me is not the same policy as compared to GDD, as compaerd to IANA.
Carlos:we shuld be able to have staff feedback from the different functions
Julf Helsingius (GNSO NCPH NCA):I agree
Carlos:not to speak about legal department.....
Cheryl Langdon-Orr (CLO):It will be an important part of the Goran conversation Avri
Carlos:..and other Board support staff
Cheryl Langdon-Orr (CLO):I will need to leave in 5 mins or so as I am Co-running the next of my back to back meetings... Sorry in advance for when I drop
Carlos:"authoritative Staff by fucntion" should particiapte is my take of Alan´s and Avri´s comments
Cheryl Langdon-Orr (CLO):YES
Cheryl Langdon-Orr (CLO):PLease follow that up in detail
Brenda Brewer:Please identify your name if phone number listed ends with 5316. Thank you!
Carlos:not me.....
Cheryl Langdon-Orr (CLO):Bye for now then Thanks everyone ... Talk soon ...
Julf Helsingius (GNSO NCPH NCA):Thank you everyone!
Sonigitu:Thanks
For comments on the draft questions, please feel free to consult the document below:
https://docs.google.com/document/d/1QvsZC-oEDd0L0D1faBd4b3VXjEAv7jHz0wnQyi5jBZk/edit#
