Sub-group Members: Avri Doria, Cheryl Langdon-Orr, George Sadowsky (Board Liaison), Herb Waye, Jordan Carter, Julf Helsingius, Pam Little (7)
Staff: Patrick Dodson, Yvette Guigneaux
Apologies:
** If your name is missing from attendance or apology, please send note to acct-staff@icann.org **
Transcript
Recording
Agenda
CCWG WS2: Staff Accountability
Draft Agenda - Friday 7 April at 0500 UTC
This doc: https://docs.google.com/document/d/17mjG57GerSGNCFx_aqzxXWo-tBWl07QfQFb11ExhS8Y/edit
1. Intro: agenda review, attendance, SOI check
2. Staff Engagement
● Report back on 5 April call (Jordan)
○ Issues work
○ “Doc A” roles document
3. Issues analysis table
● Issue analysis table at:
https://docs.google.com/document/d/12ihFgBE5lcVTfiL6wft9MsOqHaSSKnzIDd1utROosNU/edit#
● At this meeting, we should work through this document and identify any further issues,
and finalise ready for the next phase of work.
● Issues may have arisen from the Staff Questions document - please also review.
● https://docs.google.com/document/d/14Z7ZrFpia1VVXPKNcxQGWixNEuKVRrBsMWDDGGmTw3
w/edit?usp=sharing
4. Document A - Roles of Board, Staff, Community
● Assess the Guidelines on delegations to identify any major gaps or issues for further
consideration < https://drive.google.com/open?id=0B6MyPqTCjxXtUmhGcXVtMm5zSmc >
● Suggest preparation of a one-page cover that explains the community link (Jordan
happy to do this)
5. Next steps
● On “issues”
○ Develop possible responses that could resolve problems identified in the Issues
table, collaborating with staff.
● On “Doc A”
○ Draft a one pager that contextualises the existing delegation guidelines, and
circulate it for review and discussion among the WG
● On “Doc B”
○ Will update after conversation with ICANN org (aka staff)
6. Schedule update
● Draft documents through to late April
● WG discussion of documents late April, early May (see page 2)
● Document for Plenary Readings
○ 1st Mid May
○ 2nd End May
● Public comment period - June-July
● Joburg meeting - End June
● Absorb comments and adjust proposals - July-August
● Document for Plenary Readings
○ 1st: mid September
○ 2nd: end September
● Abu Dhabi meeting - end October
May need to increase frequency of meeting in April/May to complete work.
7. AOB
Notes (including relevant portions of the chat)
1. Intro: agenda review, attendance, SOI check
2. Staff Engagement
● Report back on 5 April call (Jordan)
○ Issues work
○ “Doc A” roles document
3. Issues analysis table
●At this meeting, we should work through this document and identify any further issues, and finalize ready for the next phase
of work.
● Issues may have arisen from the Staff Questions document
Meeting notes – pertinent comments made in this discussion were captured in the issues tracker google document. The staff questions will be evaluated and incorporated into the issues tracker and the group will make sure to address responses in the output of this group's work.
4. Document A - Roles of Board, Staff, Community
● Assess the Guidelines on delegations to identify any major gaps or issues for further consideration
● Suggest preparation of a one-page cover that explains the community link (Jordan happy to do this)
Meeting notes - no objections noted to this approach
5. Next steps
● On “issues”
○ Develop possible responses that
could resolve problems identified in the Issues table, collaborating with staff.
● On “Doc A”
○Draft a one pager that contextualizes the existing delegation guidelines, and circulate it for review and discussion among the WG
● On “Doc B”
○ Will update after conversation with
ICANN org (aka staff)
6. Schedule update
● Draft documents through to late April
● WG discussion of documents late
April, early May
● Document for Plenary Readings
○ 1st Mid May
○ 2nd End May
● Public comment period - June-July
● Joburg meeting - End June
● Absorb comments and adjust proposals - July-August
● Document for Plenary Readings
○ 1st: mid-September
○ 2nd: end September
● Abu Dhabi meeting - end October
May need to increase frequency of meeting
in April/May to complete work.
Meeting notes - no verbal objections on the call to this timetable.
7. AOB
Documents Presented
2016-11 delegation-of-authority-guidelines-08nov16-en
Chat Transcript
Brenda Brewer: Welcome to Staff Accountability Subgroup Meeting #13 on 7 April 2017 @ 05:00 UTC!
Brenda Brewer: This meeting will be recorded. Please mute your phone when not speaking by pressing *6 (star 6) *6 will also unmute.
Herb Waye Ombuds: Hello everyone
Julf Helsingius: Morning
Cheryl Langdon-Orr (CLO): Hi all
Jordan Carter (co-rapporteur): evening everyone from Friday night in New Zealand
avri doria: yes and good day to all from 1am on the East Coast of the US.
Yvette Guigneaux: i'll email George the link
George Sadowsky 2: I've transferred over to computer now
Yvette Guigneaux: you good to go George?
Jordan Carter (co-rapporteur): https: //urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_12ihFgBE5lcVTfiL6wft9MsOqHaSSKnzIDd1utROosNU_edit&d=DwICaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=xjNMRR-fjlgBx7tqUEv8lZv2O9RJyMyqWkymcecegCUuwDxFVsW6VBuvkqKnS_lk&m=8e6AHvwx8Ls69NUZzMwum0468nP80DZcMwopigzybpI&s=sUsGHvJrqB8WogHNsrZVLk2Rd2UtnEH5zPOe0jHEk4U&e=
Yvette Guigneaux: i can try it one more time Jordan
Yvette Guigneaux: working on it now
Yvette Guigneaux: doing that now =)
Yvette Guigneaux: track changes version on screen - scrolling available if need be
Yvette Guigneaux: Avri has a hand up
Patrick Dodson: I know that this issue is also recognized and the operating standards and process flows work are looking to further clarify and operationalize the ways to resolve this types of issues.
Cheryl Langdon-Orr (CLO): Only slow responses on requests for information right back in ATRT1 days
Cheryl Langdon-Orr (CLO): and I mean S L O W
avri doria: it may be a more a trend that people notice.
Cheryl Langdon-Orr (CLO): almost obstructive at the time but things seemed to improve by ATRT2
avri doria: Reference: the Policy & Implementation issue, the report from June 2015 can be found at <https: //urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_drafts_policy-2Dimplementation-2Drecommendations-2D01jun15-2Den.pdf&d=DwICaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=xjNMRR-fjlgBx7tqUEv8lZv2O9RJyMyqWkymcecegCUuwDxFVsW6VBuvkqKnS_lk&m=8e6AHvwx8Ls69NUZzMwum0468nP80DZcMwopigzybpI&s=x1StxcdhmZAqmWVaNZNc9mdZBw7ab7frv_BaNFARuEs&e= > many if not all of the recommendations have been implemented.
Yvette Guigneaux: Time check - 30 minutes
Jordan Carter (co-rapporteur): thank you Yvette
Patrick Dodson: independant of Avri's comment, i think there is variance in how not just different depts in the Org but also in how different Community groups choose to handle it.
avri doria: the ATRT2 recommendations were not GNSO specific but were organization wide.
Jordan Carter (co-rapporteur): that's good to know, Avri
Cheryl Langdon-Orr (CLO): Very true George
Yvette Guigneaux: did you want the staff questions on screen? or the guidelines on screen?
George Sadowsky 2: Jordan, did you mean to skip bullet 3 under topic 3? Has there been any rsponse to staff from the WG regarding their questions?
Yvette Guigneaux: got it, on screen scrolling available if need be
Yvette Guigneaux: Next Staff Acct call: Thursday - 13 April @ 1900 UTC
Cheryl Langdon-Orr (CLO): Yup
Cheryl Langdon-Orr (CLO): Thank everyne talk next week then... Bye for now...
Herb Waye Ombuds: Have a great day (or night) all... zzzzz bed time : -)
Julf Helsingius: Thanks, and bye!
Jordan Carter (co-rapporteur): ciao all
